Governance Principles and Board Guidelines[1]
PREAMBLE
The Board of Directors (the "Board") of US Global Enterprises Group, LLC ("USGEGLLC" or the "Company") maintains this set of Corporate Governance Principles and Board Guidelines ("Principles") for several reasons:
◦To ensure that the Company is managed in the best long term interests of its shareholders;
◦To promote the long term value and enhance the long term performance of the Company;
◦To minimize the risk of value and reputational damage arising from inappropriate or misguided management actions;
◦To ensure the Company is managed consistent with the legal obligations that a public company has to its shareholders, employees, clients and the government; and
◦To promote the effective functioning of the Board and its committees.
I. MISSION STATEMENT/PURPOSE
The Company's primary objective is to maximize shareholder value over the long term while observing the highest professional and ethical standards and adhering to the laws of the jurisdictions within which it operates. The Board recognizes that the long-term interests of the shareholders will be advanced by responsibly addressing the concerns of other constituents and interested parties including employees, customers, suppliers, government officials and the public at large.
ROLES OF BOARD AND SENIOR MANAGEMENT
A. General-
The members of the Board serve as the elected representatives of the shareholders and act as fiduciaries on their behalf.
The roles of the Board and senior management are related, but distinct. The Board delegates authority to senior management to pursue the Company's mission. Senior management, not the Board, is responsible for managing the day-to-day affairs of the Company.
B. Business Strategy-
USGEGLLC business strategy is developed and implemented under the leadership and direction of the Chairman and Chief Executive Officer (the "CEO") by its officers and other employees. The directors oversee senior management's performance on behalf of the shareholders and act as advisers and counselors to the CEO and other senior managers.
In performing its general oversight function, the Board periodically approves, reviews and assesses USGEGLLC strategic and business planning as well as senior management's approach to addressing significant risks. In performing its oversight function, the Board and its members will maintain frequent, active and open communication and discussions with the CEO and other senior managers of USGEGLLC.
C. Director Access to Senior Management-
Directors may contact the CEO at any time to discuss any aspect of USGEGLLC business. Board members have complete access to USGEGLLC's other senior managers and employees with the understanding that directors will be mindful not to distract from the Company's business operations.
The Board expects that there will be frequent opportunities for directors to meet with the CEO and other members of senior management in Board and committee meetings, or in other formal and informal settings.
Further, the Board encourages senior management to bring managers into Board meetings who (a) can provide additional insight into the items being discussed because of personal involvement or substantial knowledge in those areas and/or (b) are managers with future potential that the senior management believes should be given exposure to the Board.
BOARD STRUCTURE & COMPOSITION
A. Board Size
The Board's size should facilitate substantive discussions by the entire Board in which each director can participate meaningfully. The size must allow for a broad range of skills, expertise, industry knowledge and diversity of opinion.
Given the complexity of the businesses in which USGEGLLC is engaged, as well as the value of diversity of experience and views among directors, the Board currently believes that it will be desirable over time to have a Board of between six (6) and ten (10) members allowing that a larger or smaller number may be advisable in periods of transition or other particular circumstances. The Board's Nominating & Corporate Governance Committee (the "NCG") will, from time to time, make recommendations concerning the appropriate size and needs of the Board.
B. Annual Election of Directors
To create greater alignment of interests and promote greater accountability, directors will be elected annually.
C. Director Independence
At least (3) Board members will consist of directors who qualify as "Independent Directors."
No director is deemed independent unless the Board affirmatively determines that the director has no "material" relationship with the Company. To assist in meeting this objective, the Board has adopted certain categorical standards to ascertain whether a director has a "material" relationship with the Company (see Appendix A) .
In addition, the Board will consider all relevant facts and circumstances in making an independence determination, and not merely from the standpoint of the director, but also from that of persons or organizations with which the director has an affiliation.
D. Board Leadership
The Board selects its leader in the manner it considers to be in the best interests of USGEGLLC at any given point in time.
1. Chairman-
At the current time, the policy of the Board is that the (1) role of Chairman does not require separation of office from that of the CEO and (2) Chairman does not require an election by and from the Independent Directors.
The Chairman will have the duties as assigned by the Chairman. Under current policy, the Chairman's duties include:
◦Chairing meetings of the Board as well as Executive Sessions of the Independent Directors;
◦Preparing and approving all agendas for meetings of the Board in consultation with other Board members;
◦Preparing and approving all agendas for Executive Sessions of the Independent Directors;
◦Approving Board meetings schedules to assure that there is sufficient time for discussion of all agenda items;
◦Leading the Independent Directors in periodic reviews of the performance of the partners, as well as in discussions regarding the CEO's reports on senior management performance and senior management succession issues and plans;
◦Keeping the directors informed through timely distribution of information and reports;
◦Overseeing the annual Board, Partners, and Committee evaluations;
◦Serving as liaison between Independent Directors and on sensitive issues;
◦Serving as the Board's liaison for consultation and communication with shareholders; and
◦Recommending independent outside advisors and consultants who report directly to the Board on critical issues.
2. Vice-Chairman
The Vice-Chairman will have the duties as assigned by the Board Under current policy, the Vice-Chairman's duties include:
-Chairing meetings of the Board as well as Executive Sessions of the Independent Directors when the Chairman is not present, including Executive Sessions of the Independent Directors;
- Calling Executive Sessions of the Independent Directors;
- Preparing and approving all agendas for meetings of the Board in consultation with other Board members;
- Preparing and approving all agendas for Executive Sessions of the Independent Directors;
- Approving Board meetings schedules to assure that there is sufficient time for discussion of all agenda items;
- Leading the Independent Directors in periodic reviews of the performance of the partners, as well as in discussions regarding the CEO's reports on senior management performance and senior management succession issues and plans;
- Keeping the directors informed through timely distribution of information and reports;
- Overseeing the annual Board, Partners, and Committee evaluations;
- Serving as liaison between Independent Directors and on sensitive issues;
- Serving as the Board's liaison for consultation and communication with shareholders; and
- Recommending independent outside advisors and consultants who report directly to the Board
on critical issues.
3. Lead Independent Director
The Lead Director will have the duties assigned by the Board. Under the Board's current policy, the Lead Director's duties include:
- Presiding at all meetings of the Board at which the Chairman or Vice-Chairman is not present, including Executive Sessions of the Independent Directors;
- Calling Executive Sessions of the Independent Directors;
- Serving as liaison between the Chairman and the Independent Directors;
- Approval of all information sent to the Chairman from the Independent Directors;
- Approval of all information sent to the Independent members of the Board;
-Prepare in conjuction with the Chairman the agenda's for Executive Sessions of the Independent Directors;
- Serving as the Board's liaison for consultation and communication with shareholders.
-The Independent Directors will review the selection of the Lead Director on an annual basis. In connection with this review, the NCG Committee will conduct an evaluation of the Lead Director.
E. Executive Sessions
To ensure free and open discussion and communication among the Independent Directors, Executive Sessions (that is, meetings of the Independent Directors without senior management present) will be held in connection with each regularly scheduled Board meeting (and upon request by any Independent Director with respect to any telephonic meetings). The Chairman, Vice-Chairman (or Lead Director) will lead these sessions.
Among the topics that will be covered each year during these Executive Sessions are:
◦A review of the report of the Audit Committee regarding the work of the independent auditor;
◦A review of the report of the Compensation and Human Resources Committee regarding its assessment of the criteria upon which the performance of the CEO and other senior managers is based;
◦A review of the report of the Compensation and Human Resources Committee regarding its evaluation of the performance of the CEO and other senior managers against such criteria; and
◦Approval of the compensation of the CEO and other senior managers as recommended by the CHR Committee.
If the Chairman (or Lead Director) is unable to attend or is the subject of discussion at the Executive Session, the Independent Directors will designate a director from their ranks to preside.
F. Independent Advisors
Board members may consult with independent legal, financial, accounting advisors or other experts who have no other ties to the Company to assist in their duties to USGEGLLC and its shareholders. Generally, such engagements would be made with the knowledge of the Chairman (or Lead Director).
The Independent Directors—led by the Chairman (or Lead Director) and the chairs of the Standing Board Committees—have the sole authority to select, retain, terminate and approve the fees and other retention terms of these independent advisors.
G. Board Committees—
In order to assure informed and independent decision making, a portion of the Board's oversight will occur through the standing and ad hoc committees of the Board. To ensure engagement of the Board on key issues, the current committee structure is limited to those panels considered to be basic to, or required for, the operation of a privately -owned company.
The Board currently maintains three (3) standing committees (collectively, the "Standing Committees"):
- The Audit Committee
- The Compensation and Organization Committee (the "C&O Committee")
- The Nominating and Corporate Governance Committee (the "NCG Committee").
- The Executive Committe
- The Finance Committee
- M&A/Investment Committee
- Professional Development Committee
- The Strategic Planning Committee
The membership of each of these Standing Committees will be limited to Independent Directors.
The Independent Directors will appoint Committee members based on the advice and recommendations of the NCG Committee, and each Committee member will serve until a successor is appointed or until the member's resignation, death, or removal from the Board.
SELECTION, NOMINATION AND ELECTION OF DIRECTORS
A. Annual Elections
A director holds office until the annual meeting of shareholders next succeeding his or her election and until a successor is elected and qualified or until his or her earlier resignation or removal from the Board.
B. Board Vacancies
The NCG Committee considers candidates to fill new positions created by expansion and vacancies that occur by resignation, by retirement or for any other reason.
C. Nomination Process
The Board will recommend nominees to the full Board for annual elections and one or more nominees to fill vacancies occurring between annual meetings of shareholders.
The Board delegates the screening process for identifying candidates to the NCG Committee. The Committee is responsible for identifying and recruiting individuals who are qualified to become Board members, consistent with criteria approved by the Board. The Committee may, at its discretion, seek independent third-party advisers to assist in the process of identifying candidates.
The Committee will recommend to the Board the names of prospective Board members. The Board will consider these recommendations in the context of the perceived needs of the Company at the time. The Board will review and act on these recommendations.
D. Selection Criteria
The NCG Committee is responsible for analyzing, on an annual basis, important Board member skills and characteristics, and recommending to the Board appropriate individuals for nomination as Board members.
The Committee will review the composition of the Board for the appropriate skills and characteristics required of members of the Board in the context of the then current make-up of the Board. This assessment should include consideration of issues of judgment, integrity, diversity and skills, including, but not limited to, understanding the business of the Company and possessing a relevant background—all in the context of an assessment of the perceived needs of the Board at that point in time.
E. Evaluation of Nominees
The NCG Committee will discuss and evaluate possible candidates in detail prior to recommending them to the Board.
1. Incumbent Directors
Under the general oversight of the Chairman ((1) Vice-Chairman or (2) Lead Director), the NCG Committee is responsible for evaluating each sitting director as part of its annual process for recommending director nominees to the Board. The NCG Committee will formally review each director's continuation on the Board every year, preceding re-nomination.
In order for any incumbent director to become a nominee of the Board for further service on the Board, such person must tender an irrevocable resignation, which will be effective contingent on (i) that person not receiving a majority of the votes cast, and (ii) acceptance of the resignation by the Board (all as further set forth in the Company's Bylaws).
2. New Nominees
In searching for new candidates, the NCG Committee will screen for potential nominees who demonstrate the following criteria:
◦The highest personal and professional ethics, values and integrity;
◦Proven ability to work as part of an effective, cohesive team;
◦Commitment to representing USGEGLLC long-term interests;
◦Skills, expertise, diversity, background, and experience with businesses and other organizations
that the Board deems relevant; and
◦The ability and willingness to commit adequate time to USGEGLLC.
In addition, the NCG Committee will also be responsible for initially assessing whether a candidate would be an Independent Director. The Board, taking into consideration the assessment of the Committee, will determine whether a nominee or appointee would be an Independent Director.
G. Former Partner (excluding Chairman) as Director
When ( another employee-director) ends his or her employment with the Company, he or she should tender his or her resignation from the Board to the Chairman of the NCG Committee. The Committee will recommend to the Board the action to be taken with respect to such resignation. Such individual will not continue as a director of the Company after his or her resignation or retirement, except that the Board may choose not to accept such resignation on a case-by-case basis during periods of transition or where the Board determines that it is not in the best interests of the shareholders to do so.
H. Change in Director Occupation
The Board will consider whether a change in an individual's professional responsibilities directly or indirectly impacts that person's ability to fulfill directorship obligations.
When a director's principal occupation or business association changes substantially during his or her tenure as a director, that director will inform the Chairman of the NCG Committee of the change and tender his or her resignation to the Committee for consideration. While not necessarily resulting in a resignation, the offer will provide the NCG Committee the opportunity to consider the appropriateness of continued Board membership and make a recommendation to the Board as to the director's continuation.
The NCG Committee will recommend to the Board the action, if any, to be taken with respect to the resignation.
I.Majority Voting for Directors—The USGEGLLC By-laws provide that directors be elected by Majority Vote in any elections that are not contested elections. The By-laws provide the details as to how the Majority Vote process works and include the requirement that each director submit a contingent resignation to help effectuate this process.
J. Director Orientation
In furtherance of its policy of having major decisions made by the Board as a whole, senior management, working with the Board, will provide an orientation process for new directors, including extensive background material on the Company and its business, meetings with key senior management and visits to Company facilities.
BOARD AUTHORITY AND RESPONSIBILITY
A. General
The Board represents and oversees the interests of Company shareholders. Board responsibilities include, but are not limited to, the following:
B. Selection of CEO
The Board selects the CEO. The selection and evaluation of the CEO and approval of the recommendations of the CEO as to the Company's top management team are the most important functions of the Board.
C. Management Succession
Senior management succession is a Board-driven, collaborative process. Although the CEO has an important role to play, the Board must own the plan for succession.The Board, with the assistance of the CHR Committee, coordinates with the CEO to seek to ensure that a successor for emergencies is designated at all times and that a formalized process governs long-term senior management development and succession.
The CEO provides an annual report on succession planning and related development recommendations to the Board and the CHR Committee, including a short-term succession plan delineating temporary delegation of authority in the event that the CEO or any other executive officer is unexpectedly unable to perform his or her duties.
In light of that report and other factors they determine are appropriate, the Board and CHR Committee will establish and from time to time review formal or informal policies and procedures regarding succession to the CEO or other executive officers.
D. Executive Compensation
The CHR Committee makes recommendations to the Board with respect to (1) USGEGLLC general compensation philosophy, (2) the compensation programs applicable to senior executives of USGEGLLC and (3) other employee compensation. The Board and the CHR Committee commit to the full, fair and transparent disclosure of executive compensation.
E. Partners Performance Goals, Annual Evaluation and Compensation
The CHR Committee sets annual and long-term performance goals for the partners after meeting with the CEO and partners to receive his or her input concerning such goals. At the end of the relevant period, the Committee evaluates the partners performance against these goals. Those goals are submitted for timely consideration by the Independent Directors during Executive Sessions.
The Independent Directors, with the assistance of the CHR Committee, conducts an annual evaluation of the partnership. After the Independent Directors complete their evaluation, the CHR Committee or its Chair meets with the partners to evaluate his or her performance against such goals.
The compensation for the partners is determined on the basis of board approved compensation policies and plans, and the Board's independent review of the partners performance against the Company's agreed to annual and long term performance goals and objectives.
F. Senior Management Performance Goals
The CHR Committee also is responsible for setting annual and long-term performance goals and compensation for the direct reports to the CEO and such goals and compensation will be considered and based on the recommendations of the CEO. These decisions will be approved or ratified by action of the Independent Directors at a meeting of Executive Session of that group.
G. Board Compensation
The Board determines (and will review at least annually) the form and amount of director compensation, including cash and equity-based awards. Director compensation levels will reflect the Board's intention to attract outstanding people to the Company's Board.
The following basic principles will be applied in determining the compensation for USGEGLLC directors:
◦Only non-management directors will receive compensation for services as a director. Board compensation will not include perquisites or retirement benefits.
◦Directors should be fairly compensated for work required as a director and, as applicable, committee member for a private company of size and scope similar to the Company.
◦Consistent with the Company's overall compensation philosophy, Board compensation should be designed to align directors' interests with the long-term interest of shareholders. To create a direct linkage, the Board believes that a significant portion (at least one-half) of a director's compensation should be provided in the form of USGEGLLC private stock.
The CHR Committee will review annually the form and amount of director compensation with independent outside assistance as deemed necessary, and make appropriate recommendations to the Board in light of the responsibilities assumed and the director compensation of similarly situated companies.
H. Board and Director Evaluation
USGEGLLC believes that evaluations of the Board, the Standing Committees and individual directors are critical elements of corporate governance. The NCG Committee will be responsible for the coordination of an annual self-evaluation of the Board's performance and procedures to determine whether it and its committees are functioning effectively, and will report the results of this evaluation to the Board.
1. Annual Board Evaluation
The NCG Committee will be responsible for coordinating an annual evaluation by the directors of the Board's performance and procedures. This annual board performance evaluation includes, among other things, an assessment of the Board's:
◦Composition;
◦Independence;
◦Access to and review of information from senior management;
◦Responsiveness to shareholder concerns;
◦Performance in providing advice and guidance to USGEGLLC senior management team; and
◦Maintenance and implementation of these Principles.
The review will seek to identify specific areas in need of improvement and will conclude with a discussion by the full Board of the results and any actions to be taken.
Each year, the Board will report back to shareholders on the results of this performance evaluation and any significant changes made to board practices and procedures as a result of this review.
2. Annual Director Evaluation
The Board does not believe mandatory retirement ages or director term limits are necessary. Rather, it is the determination of the Board that a thoughtful annual evaluation of director performance is the appropriate method of balancing the Board's needs for continuity, insight, new perspectives, fresh ideas, and other factors. Among the issues that will form the basis for this annual evaluation are each director's performance relative to the expectations of directors discussed below.
I. Written Guidelines and Policies
The Board will maintain written corporate governance guidelines and operational policies that will be reviewed annually by the NCG Committee.
J. Reviewing and Approving Significant Transactions
Board approval of a particular transaction may be appropriate because of several factors, including:
◦Legal or regulatory requirements;
◦The materiality of the transaction to USGEGLLC financial performance, risk profile or business;
◦The terms of the transaction; or
◦Other factors, such as entry into a new business or a significant modification of SHSGHC strategic plan.
The Board, in conjunction with senior management of USGEGLLC, will develop standards to be utilized by senior management in determining the types of transactions that should be submitted to the Board for review and approval or notification.
K. Social Responsibility Issues
The Board believes that acting in a socially responsible manner and for the common good of the communities within which the Company operates is consistent with building long-term shareholder value. The Board thus expects that senior management will remain cognizant of issues involving equal employment opportunities, open channels of communication for employees, customers and suppliers, effective employee training and development, and other questions bearing on the Company's social responsibility. The Board will designate a Board member who will take a lead role on behalf of the Board in working with senior management on these issues. The Board further intends, not less frequently than annually, to consider these questions as part of its review of strategic planning.
EXPECTATIONS OF DIRECTORS
A. General
In performing their duties, the primary responsibility of the directors is to exercise their business judgment in the best long-term interests of USGEGLLC and its shareholders. Directors are expected to oversee and monitor the affairs of the Company and its senior management; serve as a source of advice and counsel to senior management on the Company's strategic direction and contribute to the development of the Company's business.
In addition, the Board has developed a number of other specific expectations of directors to promote the discharge of this responsibility and the efficient conduct of the Board's business.
B. Ethics
The Company has adopted a Code of Business Conduct and Ethics, certain portions of which are applicable to the directors.
In connection with the orientation process for new directors and annually thereafter, each director will be asked to acknowledge that they have received the Code of Business Conduct and Ethics and agree to be bound by its applicable provisions.
Additionally, directors will receive periodic training provided by the Company on evolving corporate ethics and integrity matters. In the event an issue arises under the Code of Business Conduct and Ethics, directors should consult with the Company's General Counsel.
C. Confidentiality
Each director will preserve the privacy of confidential information given or presented to, and the deliberations of, the Board and any of its committees.
D. Commitment and Attendance
1.Annual Meeting
Directors are expected to attend the annual meeting of shareholders.
2.Board and Committee Meetings
All directors should make every effort to attend every meeting of the Board and every meeting of committees of which they are members. It is expected that directors attend all regularly scheduled meetings in person. Directors may, on special occasion, attend by telephone to mitigate pressing and unavoidable scheduling conflicts. Any director who for two consecutive calendar years attended fewer than 75 percent of the regular meetings of the Board and the meetings of all committees of which such director is a voting member will not be nominated for reelection at the annual meeting in the next succeeding calendar year, absent special circumstances that may be taken into account by the NCG Committee in making its recommendations to the Board.
3. Participation in Meetings
Each director should be sufficiently familiar with the business of USGEGLLC Group Holdings, including its financial statements and capital structure, and the risks and the competition it faces, to facilitate active and effective participation in the deliberations of the Board and of each committee on which he or she serves.
Upon request, senior management will make appropriate personnel available to answer any questions a director may have about any aspect of USGEGLLC business.
E. Continuing Education
New directors are expected within the first year of becoming a director to attend at the company's expense external director education programs unless already holding either a NASD's Certificate of Director Education, or is a certified director through an accredited university program; (1) NACD/National Associations of Corporate Directors, Following initial first years education, the second year director is expected to attend at company's expense those accedited programs to complete "director certification". Directors are expected to attend continuing director education programs at the Company's expense while serving on the Company's Board. Senior management will also provide a continuing education program for directors regarding matters relevant to USGEGLLC, its business plan, and risk profile, as well as other appropriate subjects.
F. Long-term Ownership
Directors should be shareholders. Each director should develop a meaningful ownership position in USGEGLLC. The Company encourages stock ownership by directors in order to more strongly align the interests of directors with those of the Company's shareholders, and, as such, the Board believes that regular stock grants should be a significant component of director compensation.
The Board has adopted stock ownership guidelines for directors. Each director is expected to own shares of stock (including option holdings) with a market value of at least five times (5X) his or her annual base cash retainer. New directors have five (5) years to achieve this target ownership threshold. Directors in place at the time these Principles are first adopted will have four (4) years from the date of adoption to achieve this target ownership threshold.
G. Director Service on Other Boards
USGEGLLC values the experience directors bring from other boards on which they serve, but recognizes that those boards also present significant demands on a director's time and availability and may present conflicts and legal issues.
All directors should advise the (1) Chairman or Vice-Chairman, (2) Chair of the NCG Committee and the (3) Independent Chair (or Lead Director) before accepting membership on any other board of directors (or other significant committee assignment on another board) or establishing other significant relationships with businesses, institutions, governmental units or regulatory entities, particularly those that may result in significant time commitments or a change in the director's relationship to the Company.
It is the responsibility of the NCG Committee to review each director's and each potential director's overall commitments to help ensure that all directors have sufficient time to fulfill their responsibilities as directors. In considering its nominations of candidates for election to the Board, the NCG Committee may determine that a lesser number of Boards than indicated below is appropriate.
The Board requires non-employee directors to refrain from serving on the boards of directors of more than three (3) public companies (other than USGEGLLC or a company in which USGEGLLC has a significant equity interest), absent special circumstances.
The Vice-Chairman, Partners, and members of senior management, whether or not they are members of the USGEGLLC, will seek the approval of the Board before accepting outside board memberships. The Board generally discourages employees from taking on more than one public company board, or one private board seat. Independent Directors whom are retired and serve in a professional directors capacity are encouraged to Board Members unless . The Chairman, CEO and Vice-ChairmanCEO should not serve on the board of directors of more than one public company (other than USGEGLLC or a company in which USGEGLLC has a significant equity interest).
H. Board Interaction with Constituents and the Media
It is important that USGEGLLC speak to employees and outside constituencies with a single voice and that senior management serves as the primary spokesperson. Senior management led by the Chairman is responsible for establishing effective communications with the Company's shareholders and other constituent groups (i.e., customers, employees, communities, suppliers, creditors, governments and corporate partners) and the media
.
If a situation does arise in which it seems appropriate for a non-management director to act as a spokesperson on behalf of USGEGLLC, the Board expects members would do so with the knowledge of senior management. This policy does not preclude Independent Directors from meeting with constituents or the media, but it is suggested that in most circumstances any such meetings be held with senior management being present.
The foregoing is not intended to preclude the Independent Chair (or Lead Director) from speaking on behalf of the Independent Directors, when necessary.
I. Shareholder Communication Policy
USGEGLLC's Board seeks a relationship with the Company's shareholders that will facilitate open and candid communication – from both sides of the interchange. From the Board's perspective, this type of relationship requires regular, comprehensive and available disclosures about important topics, including performance, fundamental business strategy, and governance. The Company's Intranet website represents a key, but not exclusive, communications tool. In addition, the members of the Board are committed to (a) playing an active role in the annual meeting of shareholders, (b) making a good faith effort to accommodate legitimate requests for meetings, (c) ensuring an appropriate response to direct communications from shareholders, and (d) providing shareholders with clear and open channels of communication.
To this end, shareholders may contact members of the Board by mail or email, as described below. Communications may be directed to the Board of Directors, any individual Director or any group or committee of Directors (including Non-employee Directors as a group). All such correspondence should be sent either via email (to usgegllccdirectors@usgegllc.com), or via delivery to the Lead Director of US Global Enterprises Group, LLC., Post Office Box 415, Newtown Square, PA 19073-0415
All communications received as set forth in the preceding paragraph will be opened by the Lead Independent Director for the sole purpose of determining whether the contents represent a message to the Directors. The Board has instructed our Lead Independent Director to review such correspondence and, in his/her discretion, not to forward items only if he/she deems it to be of a commercial or frivolous nature or otherwise inappropriate for the Board's consideration. This process will assist the Board in reviewing and responding to stockholder communications in an appropriate manner.
OTHER COMPENSATION POLICIES PRACTICES
A. Annual Advisory Vote on Compensation Practices (Say on Pay)
USGEGLLC shareholders will be given the opportunity to vote on an advisory (nonbinding) resolution at each annual meeting to approve the Company's Compensation Discussion and Analysis as outlined in the annual proxy statement.
B. Approval of Equity-based Compensation Plans
Shareholders will have the opportunity to vote on all new equity-compensation plans, and any material revisions to the terms of such plans.
C. Shareholder Approval of Options Re-Pricing
USGEGLLC will not re-price any outstanding stock options granted to USGEGLLC directors, officers or employees without first obtaining the approval of a majority of its shareholders.
D. Executive Compensation in Restatement Situations (CLAWBACK)
The Board will, to the extent permitted by governing law, require reimbursement of any bonus paid to executive officers where: a) the payment was predicated upon the achievement of certain financial results that were subsequently the subject of a restatement, b) in the Board's view the executive engaged in conduct that caused or partially caused the need for the restatement, and c) a lower payment would have been made to the executive based upon the restated financial results. In each such instance, the Company will seek to recover the individual executive's annual bonus for the relevant period, plus a reasonable rate of interest. The Board will have sole discretion in determining whether an officer's conduct has or has not met any particular standard of conduct under law or Company policy.
Independent Compensation Consultant Policy
It is the policy of the CHR Committee to use only independent compensation consultants in connection with the discharge of its duties and responsibilities.
It will be the responsibility of any consultant employed by the Committee to ensure continuing compliance with the foregoing independence requirement. The consultant will provide a written report to the Committee at its first regularly scheduled meeting of each year providing appropriate assurances and confirmation of such consultant's independent status pursuant to this policy.
BOARD OPERATIONS
A. Regular Board Business
The Board currently plans at lease four ( 4 ) meetings each year, with further meetings to occur at the discretion of the Board as provided in the By-laws.
B. Setting Meeting Agendas
The Independent Chair (or Lead Director) sets the agenda for Board meetings (in consultation with the CEO and other Board members) with the understanding that the items for discussion closely align with the Board's monitoring and advisory functions. Any member of the Board may request that an item be included on the agenda.
Matters considered at each Board meeting depend on the nature of the Company's business, but the Board expects its meeting agenda will regularly include reports summarizing the activities of the Board's committees as well as senior management reports on significant aspects of Company business.
The Board intends that regular senior management reports will include presentations on the Company's financial performance, overall business operations, merger and acquisition activity, significant business unit performance, and other topics important to the Company's overall condition.
Agenda items that fall within the scope of responsibilities of a Board committee are reviewed with the chair of that panel.
C. Annual Strategy Planning Session
The Board will hold an annual strategic planning session. The timing and agenda for this meeting are to be suggested by the CEO.
D. Board Materials Distributed in Advance
Information and data that is important to the Board's understanding of the business to be addressed at a meeting will be distributed in writing to the Board before the Board meets.
Senior management should try to make materials as focused as possible, but still provide necessary information so that meeting time may be conserved and discussion focused on questions that the Board has about the materials. The material should be available as far as reasonably possible in advance of the proposed or scheduled date of the meeting.
In rare instances where the sensitivity of subject matter makes prior dissemination inadvisable or the timing of transactions or events makes prior distribution impracticable, the Board will review and discuss the materials at their meeting.
E. Board Meetings
At the invitation of the Board, members of senior management recommended by the Chair and/or CEO will attend Board meetings or portions thereof for the purpose of participating in discussions. Generally, presentations of matters to be considered by the Board will be made by the manager responsible for that area of the Company's operations.
COMMITTEE OPERATIONS
A. Written Charters
The Board has adopted a charter for each Standing Committee, which details each Committee's duties and responsibilities. Each Standing Committee will maintain this charter and seek Board approval of any changes. The Committee charters will be made publicly available on the Company's website.
B. Composition of the Standing Committees
The Audit Committee, the Compensation and Human Resources Committee, and the Nominating and Corporate Governance Committee will each be composed of at least three directors all of whom are Independent Directors.
A director may serve on more than one committee for which he or she qualifies.
C. Assignment and Rotation of Committee Members
The Independent Directors approve the members and chairs of the Standing Committees based upon the recommendations of the NCG Committee and the Independent Chair (or Lead Director).
The Board believes that the corporate governance process is facilitated by an active and involved committee structure. In that regard, the Board believes that periodic rotation of members of its committees is desirable. The Board does not believe, however, that fixed time periods for rotation are desirable.
The NCG Committee, in consultation with the Independent Chair (or Lead Director), will periodically review committee assignments and make recommendations to the Board for rotations of assignments and appointment of chairpersons, as appropriate.
D. Committee Meetings
The Chair of each committee, in consultation with senior management and the other committee members, will determine the frequency of the committee meetings consistent with the committee's charter and the needs of the Company. Each committee records the minutes of its meetings and follows such other procedures as it from time to time specifies.
E. Committee Agendas
The Chair of a committee, in consultation with the appropriate members of the committee and senior management, will develop (and circulate in advance) agendas for each committee meeting.
Materials related to agenda items will be provided to committee members sufficiently in advance of committee meetings to allow the directors to prepare for discussion of the items at the meeting.
F. Committee Reports to the Board
The Chair of each committee will report on the proceedings of each committee meeting to the Board, when requested by the Board and in accordance with the committee's charter.
OTHER GOVERNANCE ISSUES
Confidential Voting
The Board further believes that confidential voting on the election of directors and other corporate actions enhances the shareholders' role in corporate governance.
To this end, the Company will generally require that all shareholder votes, whether by proxy card, consent, ballot or otherwise, be kept confidential. Documents evidencing a shareholder's vote will not be available for examination by the Company or its directors, officers or employees.
Exceptions to these general rules may occur in the following instances:
◦To meet applicable legal requirements,
◦To assert claims for, or defend claims against, the Company or its affiliates,
◦To assist in resolving any dispute about the authenticity or accuracy of a proxy card, consent, ballot, authorization or vote,
◦If there is a contested proxy solicitation,
◦To allow the inspectors of election to certify the results of any vote to the Company and its directors, officers and employees,
◦If a shareholder has made a written comment on such document,
◦If contacting shareholders is necessary to obtain a quorum,
◦Aggregate vote totals may be disclosed to the Company and its directors, officers and employees from time to time and publicly announced, or
◦If disclosure is voluntarily made by a shareholder.
The Company will also retain independent inspectors of election to receive, certify and tabulate shareholder votes.
Appendix A: Director Independence Standards
No director will qualify as "independent" unless the Board affirmatively determines that the director has no material relationship with the Company (either directly or as a partner, shareholder or officer of an organization that has a relationship with the Company).
For purposes of this director independence classification, "material" will be defined as a standard of relationship (financial, personal or otherwise) that a reasonable person might conclude could potentially influence one's objectivity in the boardroom in a manner that would have a meaningful impact on an individual's ability to satisfy requisite fiduciary standards on behalf of shareholders.
In making such determination, the Board will consider the factors identified below, as well as such other factors that the Board may deem relevant.
An "Independent Director" is defined as a director who:
◦Has not been employed within the last five years by USGEGLLC, one of it affiliates or a firm acquired by US Global Enterprises Group, LLC;
◦Has not served as Chairman, CEO or a Partner of USGEGLLC at any time;
◦Does not beneficially own more than 50 percent of USGEGLLC voting power;
◦Has not been employed by USGEGLLC independent auditor in the last ten (10) years;
◦Is not a relative of a current employee of USGEGLLC or its affiliates;
◦Is not related to a former executive officer who served within the last ten (10) years at USGEGLLC or its affiliates;
◦Is not party to a voting agreement to vote in line with management on proposals being brought to shareholder vote;
◦Does not have an "Interlocking Relationship" as defined by the SEC involving members of the board of directors or its Compensation Committee.
◦Is not a "Founder" of USGEGLLC;
◦Is not a trustee, director or employee of a charitable or non-profit organization that receives grants or endowments from USGEGLLC or its affiliates;
◦Is not, and is not affiliated with a company that is, an adviser, or consultant to USGEGLLC or a member of USGEGLLC senior management;
◦Is not affiliated with a "Significant" customer or supplier of USGEGLLC;
◦Has no personal services contract with USGEGLLC or with any member of USGEGLLC senior management or Board;
◦Does not provide "Professional Services" to USGEGLLC, to an affiliate of the company or an individual officer of the company or one of its affiliates;
◦Receives no compensation from USGEGLLC other than compensation as a director;
◦Does not have any "Significant" transactional relationship with the company or its affiliates excluding investments in the company through a private placement;
◦Is not employed by a public company at which an executive officer of USGEGLLC serves as a director;
◦Has not had any of the relationships described above with any affiliate of USGEGLLC;
◦Is not a relative of any person with any relationships described above; and
◦Would not be deemed to be "independent" under any exchange listing rule applicable to USGEGLLC.
A commercial relationship will be found to be "Significant," if the Company makes or receives annual payments exceeding the greater of $200,000 or two (2) percent of the recipient's gross revenues. (The recipient is the party receiving the financial proceeds from the transaction).
"Affiliate" includes a subsidiary, sibling company, or parent company.
"Relative" follows the SEC's definition of "immediate family members" which covers spouses, parents, children, stepparents, stepchildren, siblings, in-laws, and any person (other than a tenant or employee) sharing the household of any director, nominee for director, executive officer, or significant shareholder of the company.
"Professional Services" can be characterized as advisory in nature and generally include the following: investment banking / financial advisory services; commercial banking (beyond deposit services); investment services; insurance services; accounting/audit services; consulting services; executive search services; marketing services; and legal services. The case of participation in a banking syndicate by a non-lead bank should be considered a transaction and hence subject to the associated materiality test rather than a professional relationship.
"Interlocking Relationships" include: (a) executive officers serving as directors on each other's compensation or similar committees (or, in the absence of such a committee, on the board) or (b) executive officers sitting on each other's boards and at least one serves on the other's compensation or similar committees (or, in the absence of such a committee, on the board).
[1] These Principles first became effective on July 1996. They were revised on December 2, 2008.